Employment

Join a Team at the Crossroads of Higher Education and Democracy!

Full-Time Positions

Office Operations Manager

Start Date: Immediate

Salary Range: $45,000-$55,000

The Andrew Goodman Foundation (AGF) is seeking a self-motivated, dynamic, and detail-oriented Office Operations Manager. This full-time position plays a central role in ensuring efficient operations of our New Jersey office. The Office Operations Manager is responsible for the administrative management, financial tasks, event logistical support, tech support, bookkeeping, personnel, and HR. Must have accounting knowledge and background. Assists with the coordination and administration of our Vote Everywhere program.

The Office Operations Manager reports directly to and works closely with the Chief Financial Officer and acts in a highly confidential capacity to provide administrative support with regard to financial management, human resources, and corporate communications activities. The Office Operations Manager will also work closely with the President, Executive Director, Vote Everywhere Program Director, and AGF staff. The ideal candidate is passionate about civil rights and social justice and should also be a good team player and excited to work in a fast-paced and young organization.

Key Job Responsibilities:

Perform general administrative duties including but not limited to:

  • Managing all internal office systems and office maintenance
  • Answering phones, coordinating conference calls
  • Copying, faxing, and scanning documents
  • Maintaining an organized filing system
  • Preparing correspondence, as required, to include letters, memos, and reports utilizing the appropriate computer software packages. This may include the preparation of legal documents, board of directors meeting agendas and minutes, and correspondence regarding financial issues.
  • Managing mail
  • Meeting scheduling, preparation, catering, and receiving guests
  • Ordering and organizing office supplies and office furniture
  • Scheduling appointments, travel arrangements and maintaining appointment calendars

Perform financial tasks such as:

  • QuickBooks management
  • Reviewing and/or preparing expense reports
  • Processing vendor invoices, checks, and donor receipts
  • Printing and distributing QuickBooks financial reports
  • Reconciling credit card, checking, and payroll accounts and maintaining petty cash
  • Bank deposits, wire transfers, stock transfers
  • Coordinate annual audit and tax filings with external accountant and renewal of insurance policies

Event planning and administrative support for Vote Everywhere Program:

  • Book travel for National Civic Leadership Summit participants (student, alumni, and speakers)
  • Research and liaise with potential vendors (travel, linen, catering, venue, insurance)
  • Track Summit expenses and finalize budget post Summit
  • Compile itineraries binder and Excel spreadsheet with every person’s cell phone number and itinerary
  • Monitor and problem solve travel issues during Summit.
  • Handle Purchase Orders and expense reimbursements for vendors, participants, speakers, and staff.
  • Compile a list of dietary restrictions
  • Provide on-site logistical support at the Summit
  • Liaise with participants regarding photo release forms, behavioral agreement, and emergency contact forms and track submittal of these forms.
  • Provide general administrative support as needed to the Vote Everywhere program

Payroll and other HR duties:

  • Prepare employment letters, new hire packets, manage background checks, office set-up, and benefits enrollment
  • New employee orientation and training

Requirements & Qualifications:

We are seeking a candidate who has excellent interpersonal skills, is results-oriented, and has strong administrative and accounting skills. The candidate should have:

  • 2-year degree required
  • 5-7 years’ experience in administrative office/accounting environment
  • A demonstrated commitment to meeting a high bar and a history of getting things done
  • Must take initiative, can take independent action, can get work done in a timely and accurate fashion with little supervision
  • Confidentiality is an absolute requirement of the position
  • Excellent interpersonal skills are required with the ability to establish and maintain good rapport with all AGF staff, senior executives, board of directors, and all external contacts
  • Excellent communication skills, both verbal and written, and attention to detail
  • Excellent organizational and multitasking skills as well as the ability to prioritize effectively
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
  • Experience using QuickBooks system
  • Paychex Flex experience preferred
  • Experience in data entry and database systems
  • Knowledge of travel, conference, and special meeting arrangements
  • Must be able to adapt skills as necessary to perform the job
  • Professional appearance and behavior

About this position:

The Andrew Goodman Foundation is an Equal Employment Opportunity Employer. We welcome people of all cultures, backgrounds, and experiences into our team. We encourage people of color, women, members of the LGBTQ community, as well as people with disabilities to apply! 

How to apply:

Due to volume, we are unable to accept direct inquiries about the position. Please e-mail a cover letter, resume, writing sample, and three references to anna.schwarz@andrewgoodman.org. References will not be contacted unless the candidate is seriously being considered for the position and gives us permission to do so.

Vote Everywhere Program Manager

Start Date: Immediate

Salary Range: $45,000-$50,000

The Andrew Goodman Foundation’s mission is to make young voices and votes a powerful force in our democracy.  To advance this mission, the Program Manager will coordinate, manage, and implement our Vote Everywhere program by mentoring, supporting and overseeing a team of student organizers. Vote Everywhere is a national, non-partisan, civic engagement movement of student leaders and university partners. The Program Manager works closely with AGF staff, students involved with the program, university staff, and other non-profit leaders to promote youth electoral and civic engagement on university campuses nationwide.

Key Job Responsibilities:

Programs

  • Oversee, advise, and support a portfolio of assigned campus partners to advance civic and political engagement on higher education institutions
  • Manage and coach on-the-ground student campus teams from diverse institutions (e.g. Public Universities, Liberal Arts Colleges, and Minority Serving Institutions)
  • Research, support, and advise campus teams to develop and implement annual Campus Action Plans, aligned to program expectations, promising national program practices, and campus-level priorities
  • Maintain and cultivate relationships with campus administrators, faculty, and officials
  • Cultivate learning and development among the AGF Vote Everywhere national network through regular communications: webinars, weekly newsletter publications, social media groups, and group calls that may occur during non-business hours
  • Carry out administrative and financial responsibilities related to campus partner portfolio
  • Support program monitoring and evaluation through data collection, analysis, and reporting
  • Assist in developing, evaluating, and enforcing program policies, procedures, and accountability measures for student participants
  • Contribute to the development of print and digital training materials on political engagement, including voter registration, community organizing, and coalition building
  • Contribute to the strategic planning and program development through the evaluation of program expectations, systems, initiatives, and goals
  • Research and stay updated on state voting laws and procedures, as well as the broader civic and political landscape

Communications and Events

  • Oversee a pilot of the Vote Everywhere Campus Voter Information Portal/texting platform with select campus partners; ensure portal functionality and integration with CRM, and update content as required
  • Support campus partners to effectively utilize Campus Voter Information Portal in tandem with texting platform to expand reach and impact of Vote Everywhere on campus
  • Support the organization of events like the National Civic Leadership Training Summit

Special Demands

  • Visit campuses and attend events as necessary
  • Meet with funders and key stakeholders and attend fundraising events to promote Vote Everywhere
  • Represent the AGF at relevant civic engagement, voting rights, and higher education conferences

Requirements & Qualifications:

  • Bachelor’s Degree required, Master’s Degree a plus
  • Considerable experience (5 years) in youth organizing and student civic leadership development in support of civil and political rights
  • A passion for civic engagement, civil rights, and social justice
  • Experience working with diverse stakeholders on campuses to advance civic and political engagement, including voter registration
  • Experience with texting platforms a plus (e.g. Hustle) and/or experience with NGP VAN or equivalent
  • Professionalism and ability to engage students, faculty, higher education administrators, non-profit leaders, and donors
  • Excellent communication, mentoring, and team building skills
  • Experience with monitoring and evaluation a plus
  • Experience with Microsoft Word, Excel, and PowerPoint, CRM (e.g. Salsa), and WordPress all a plus
  • Organizational and multitasking skills; ability to prioritize assignments
  • Demonstrate a high degree of initiative; ability to perform routine job duties with minimal supervision

Other Requirements:

  • Pass a criminal background check and drug screening test
  • Daily access to a computer, smart phone or tablet
  • Extremely reliable and available on evenings and weekends for occasional events and conferences

About this position:

The Andrew Goodman Foundation is an Equal Employment Opportunity Employer. We welcome people of all cultures, backgrounds, and experiences into our team. We encourage people of color, women, members of the LGBTQ community, as well as people with disabilities to apply! 

How to apply:

Due to volume, we are unable to accept direct inquiries about the position. Please e-mail a cover letter, resume, writing sample, and three references to karena.cronin@andrewgoodman.org. References will not be contacted unless the candidate is seriously being considered for the position and gives us permission to do so.

Part-Time Positions

Communications and Development Intern (Fall semester)

The Andrew Goodman Foundation (AGF) is seeking a part-time Communications and Development Intern with an eye for detail and strong writing skills. The intern will work with the Communications and Development team to help raise awareness and funds for the organization.

The key responsibilities of the Communications and Development Intern will include:

Communications

  • Curating and drafting engaging content for AGF’s Twitter, Facebook, Instagram, and LinkedIn accounts
  • Covering Vote Everywhere events at local school partners in New Jersey
  • Assisting with drafting press releases and pitch notes

Development

  • Maintaining the integrity of AGF’s donor database
  • Assisting with donor mailings and events
  • Conducting donor research

Qualifications:

  • Excellent verbal and written communications skills
  • Ability to work both independently and as part of a team
  • Strong attention to detail
  • Experience with social media platforms (Facebook, Twitter, Instagram, and LinkedIn)
  • Knowledge of Microsoft Office, Google Docs, and CRMs
  • Interest in civic engagement, social justice, and nonprofit work

About this position:

The Andrew Goodman Foundation is located in Upper Saddle River, NJ. This is an unpaid position. A small travel and food stipend will be provided. The internship may be eligible for college credit. An ideal candidate must be able to devote 10 to 20 hours per week.

How to apply:

Send resume and cover letter to Justyna.Krygowska@andrewgoodman.org.